Block Format

The identifying feature of the block style letter is the left justification of all structural parts of the letter except for the following:

  1. the dateline
  2. the complimentary close
  3. the signature line.

The dateline is placed to the righ of centert, and may be moved to coordinate with the letterhead. The complimentary close and the signature line are typed to the right of the horizontal center of the page. Use the exercise that follows to explore block letter style formatting.

[1 -- Letterhead] (Letterhead and or sender’s information, including name, street address, city, state, zip)

111 Any Street name --San Francisco, CA 94118
(415) 221-1212

[SIX lines of space ]

[2 -- Dateline] (Date of composition)

May 22, 2005

[TWO lines of space]

[3 -- Inside Address] (Receiver’s name, title, street address, city, state zip)

Mr. John Smith
ABC Company
123 Anything Avenue
San Francisco, CA 94115

[TWO lines of space]

[4 -- Salutation] (Dear Title Name)

Dear Mr. Smith:

[TWO lines of space]

[5 -- Body of Letter] (Dear Title Name)

Blah blah blah. With the blocked letter style each paragraph begins on the left margin. Some more important information continues in the first paragraph for two to four sentences.

[TWO lines of space between paragraphs]

Blah blah blah. Between paragraphs there is additional line space indicating a new paragraph. As before, this paragraph begins at the left margin, as do the date of composition, receiverās address, complimentary close, senderās name, title, and additional information.

[TWO lines of space]

[6 -- Complimentary Close] (For example: Best regards)

Sincerely yours,

[FIVE lines of space for signature area]

[7 -- Sender's Signature] (Signed name)

[8 -- Sender's Name Typed] (Complete first, middle, last name. Often more formal than the signed name)

Terry D. Sender
Project Manager

[9 -- (above) Sender's Title Typed] (May be on the previous line, if short)

[TWO lines of space]

[10 -- Additional Information]* (Composer and/or stenographer’s initials, copy distribution list, postscripts, other items as relevant.)

CC: Another receiver


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