Full-Block Format

The identifying feature of a full-block letter style is the left justification of all ten structural parts of the letter: The items listed below are linked to their place in the letter illustrating the full-block format which follows,.

You may review the parts by going from list to the illustrated letter, using the numbers as the identification link. You may review the names by working from the letter to their identification in the list. The name in itself is not that important, but they help as a reminder to be aware of their consistent placement in letter composition.

[1 -- Letterhead] (Letterhead and or sender’s information, including name, street address, city, state, zip)

111 Any Street name --San Francisco, CA 94118
(415) 221-1212

[SIX lines of space ]

[2 -- Dateline] (Date of composition)

May 22, 2005

[TWO lines of space]

[3 -- Inside Address] (Receiver’s name, title, street address, city, state zip)

Mr. John Smith
ABC Company
123 Anything Avenue
San Francisco, CA 94115

[TWO lines of space]

[4 -- Salutation] (Dear Title Name)

Dear Mr. Smith:

[TWO lines of space]

[5 -- Body of Letter] (Dear Title Name)

Blah blah blah. With the blocked letter style each paragraph begins on the left margin. Some more important information continues in the first paragraph for two to four sentences.

[TWO lines of space]

Blah blah blah. Between paragraphs there is additional line space indicating a new paragraph. As before, this paragraph begins at the left margin, as do the date of composition, receiverās address, complimentary close, senderās name, title, and additional information.

[TWO lines of space]

[6 -- Complimentary Close] (For example: Best regards)

Sincerely yours,

[FIVE lines of space for signature area]

[7 -- Sender's Signature] (Signed name)

[8 -- Sender's Name Typed] (Complete first, middle, last name. Often more formal than the signed name)

Terry D. Sender
Project Manager

[9 -- (above) Sender's Title Typed] (May be on the previous line, if short)

[TWO lines of space]

[10 -- Additional Information]* (Composer and/or stenographer’s initials, copy distribution list, postscripts, other items as relevant.)

CC: Another receiver


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